Legal Assistant / Receptionist - NYC
Job Title: Legal Assistant/Receptionist
Type: Perm
Start Date: ASAP
Location: New York NY
Salary: $65,000 – $75,000 plus medical, 401k, and PTO
Keys to the role:
Looking for someone who has experience with independently running an office
Two (2) years of experience working in a legal environment
NY, NJ, and Federal e-filing.
Bachelor’s Degree
Proficiency in MS Word and Outlook
Experience with document management system
Purpose of Role:
We are looking for a versatile and organized individual to join our team as a Legal Assistant/Receptionist/Office Manager. The successful candidate will play a crucial role in supporting a team of four professionals, contributing to the efficient functioning of our NYC office.
Responsibilities:
Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence. Ensure accurate and prompt filing of documents in NY, NJ, and Federal Courts.
Assist in the preparation of legal documents, such as briefs, motions, and discovery requests. Coordinate document production and filings with both state and federal courts.
Communicate with clients, opposing counsel, and other parties as directed. Maintain a professional and courteous demeanor in all interactions.
Schedule and manage appointments, meetings, hearings, and court dates. Remind attorneys of upcoming deadlines and court appearances.
Provide general administrative support, covering tasks like drafting correspondence, answering phones, and managing emails. Handle routine inquiries and direct calls to the appropriate parties.
Oversee day-to-day office operations, including coordinating and ordering office supplies and equipment, and collaborate with headquarters to facilitate any necessary arrangements or orders.
Manage calendars, appointments, and meetings for the attorneys.
Coordinate travel arrangements and accommodations.
Qualifications:
Minimum of 2 years of relevant experience in a legal environment.
Bachelor’s degree from an accredited college or university with a focus on legal studies or a related field.
Proven proficiency in MS Word and Outlook, with the ability to quickly adapt to and master other applications.
Intermediate to advanced computer skills, including a comprehensive understanding of document management systems, with a preference for experience with NetDocuments.
Demonstrated action-oriented approach with a keen sense of judgment in a fast-paced, high-growth legal setting.
Outstanding organizational and communication skills, both written and verbal.
Ability to work independently, managing multiple projects simultaneously, and consistently meeting deadlines.
Exceptional attention to detail and strong proofreading skills to maintain the highest level of accuracy.
Polished and professional demeanor with the ability to communicate clearly, calmly, and concisely.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
Do you have at least two years of law office/legal environment experience?
Do you have any NY, NJ, or Federal e-filing experience?
Education:
Bachelor's (Required)
Ability to Commute:
New York, NY (Required)
Work Location: In person
DETAILS AT A GLANCE
JOB TITLE: Legal Assistant/Receptionist
TIME COMMITMENT: Monday-Friday
HOURS: 40 hours per week
JOB TYPE: Full-Time
LOCATION:New York NY
SALARY: $65,000 - $75,000
START DATE: ASAP
APPLICATION DEADLINE: ASAP
BNA RECRUITER: Thomas S. Taubes
HOW TO APPLY: Click on the apply button, fill out the form and upload your resume.
Please make sure to reference the job title and the BNA Recruiter Name.
This role is a FULL TIME position sourced through BNA. You would be employed and paid by the client company but we would represent you up until the offer stage.